搞科研的小伙伴，都有向国外期刊投稿的经历，特别是投稿各阶段的英文邮件，是科研和论文发表中少不了的一环。但很多时候因为邮件不规范甚至错误的闹笑话、被拒稿的可不少见，今天小编就给大家整理了针对国外期刊投稿可能经历的7个阶段的电子邮件模板，SSCI、SCI等各类国外英文期刊投稿均可通用，赶紧收藏起来，以备不时之需!
第一封：Cover letter
Cover letter在投稿中起到了介绍论文内容和研究重点的作用，可以被视为一封投稿信或者论文的推荐信。它的目的是让SCI期刊的编辑通过阅读cover letter能够对SCI论文有所了解。在介绍文章内容时，主要讲述以下核心内容：首先是研究的动机和目的，即为什么进行这项研究；其次是研究过程中的重要发现和突破，以及所得到的结果；最后，还需要强调该项研究与投稿期刊宗旨的契合度，即该研究对期刊的价值和意义。
Dear Editors,
We are pleased to submit our manuscript titled "Paper Title" for your consideration for publication in the esteemed "Journal Name". We confirm that there are no conflicts of interest associated with this submission, and all authors have provided their approval for publication.
On behalf of my co-authors, I affirm that the research presented in this manuscript is original and has not been previously published, nor is it under consideration for publication elsewhere, either in whole or in part. Each author listed has reviewed and approved the enclosed manuscript.
In this study, we have conducted a comprehensive evaluation of [briefly describe the novelty or innovative aspects of the research]. We believe that the findings presented in our manuscript will be of significant interest to the readership of "Journal Name".
We also wish to suggest potential reviewers for your consideration:
1) Name A
E-mail: xxx@xxx.com
2) Name B
E-mail: xxx@xxx.com
We sincerely appreciate your time and consideration of our manuscript. We eagerly await feedback from the reviewers. Should you have any inquiries, please feel free to contact me at the email address provided below.
Thank you for your attention to our submission.
Best regards,
[Your Name]
Corresponding author:
Name: [Your Name]
E-mail: xxx@xxx.com
成功的cover letter例子：
第二封：催稿信
当一篇Sci论文的审稿时间超出了常规时，作者可能需要发送一封委婉的催稿信，以了解论文的审稿状态，并探讨可能的进一步处理方式，例如催促当前审稿人或者更换审稿人。在写催稿信时可以参考：
Dear Prof. ×××,
I hope this email finds you well. I apologize for any inconvenience caused by this message. I am writing to inquire about the status of my submitted manuscript titled "Paper Title" (ID: 文章稿号), which has been listed as "With Editor" for more than two months since its submission to the journal three months ago. I am eager to know whether the manuscript has been sent to reviewers for evaluation.
Your assistance in checking the status of our manuscript would be greatly appreciated. I am looking forward to receiving any updates, especially regarding the comments from the reviewers.
Thank you very much for your attention to this matter.
Best regards,
[Your Name]
Corresponding author:
Name: ×××
Email: ××××@××××
第三封：修改稿cover letter
据了解，并非所有的SCI期刊都要求作者在提交修订稿时附上修订信。然而，若需要提交，通常是一些礼貌性的措辞。首先，需要对审稿人的审稿辛勤表示感谢，并详细说明进行了哪些修改以及修改内容是如何标记的。
Dear Dr/ Prof..（写上负责你文章编辑的姓名，显得尊重，因为第一次的投稿不知道具体负责的编辑，只能用通用的Editors）:
On behalf of my co-authors, we thank you very much for giving us anopportunity to revise our manuscript, we appreciate editor and reviewers very much for their positive and constructive comments and suggestions on our manuscript entitled “Paper Title”.(ID: 文章稿号).
We have studied reviewer’s comments carefully and have made revision which marked in red in the paper. We have tried our best to revise our manuscript according to the comments. Attached please find the revised version, which we would like to submit for your kind consideration.
We would like to express our great appreciation to you and reviewers for comments on our paper. Looking forward to hearing from you.
Thank you and best regards.
Yours sincerely,
××××××
Corresponding author:
Name: ×××
E-mail: ××××@××××
第四封、修改稿回答审稿意见
在审稿人提出意见后，对论文进行修改是必不可少的，而向编辑和审稿人说明这些修改的具体内容至关重要。
Dear Editors and Reviewers:
Thank you for your letter and for the reviewers’ comments concerning our manuscript entitled “Paper Title” (ID: 文章稿号). Those comments are all valuable and very helpful for revising and improving our paper, as well as the important guiding significance to our researches. We have studied comments carefully and have made correction which we hope meet with approval. Revised portion are marked in red in the paper. The main corrections in the paper and the responds to the reviewer’s comments are as flowing:
Responds to the reviewer’s comments:
Reviewer #1:
1. Response to comment: (……简要列出意见……)
Response: ××××××
2. Response to comment: (……简要列出意见……)
Response: ××××××
...
逐条意见回答，切忌一定不能有遗漏，针对不同的问题可以使用下列几个礼貌术语：
We are very sorry for our negligence of ……...
It is really true as Reviewer suggested that……
We have made correction according to the Reviewer’s comments.
Considering the Reviewer’s suggestion, we have ……
最后特意感谢一下这个审稿人的意见：
Special thanks to you for your good comments.
Reviewer #2:
同上述。
Other changes:
1. Line 60-61, the statements of “……” were corrected as “…………”
2. Line 107, “……” was added.
......
We tried our best to improve the manuscript and made some changes in the manuscript. These changes will not influence the content and framework of the paper. And here we did not list the changes but marked in red in revised paper.
We appreciate for Editors/Reviewers’ warm work earnestly, and hope that the correction will meet with approval.
Once again, thank you very much for your comments and suggestions.
第五封、感谢信
(文章接受后可考虑感谢文章编辑或主编)
Dear Prof. [Prof. ××××××],
I sincerely appreciate your thoughtful attention to our paper's publication process. On behalf of my co-authors, I would like to extend our sincere gratitude to you and the reviewers for your valuable contributions.
Thank you once again for your support and consideration.
Best regards,
[Your Name]
Corresponding author:
Name: [Your Name]
E-mail: [Your Email Address]
第六封、询问校稿信件
(如果文章接受后时间较长)
Dear [Recipient's Name],
I hope this message finds you well. I apologize for any inconvenience caused by reaching out to you. I am writing to inquire about the current status of our accepted manuscript titled "Paper Title" (ID: 文章稿号). It has been approximately two months since the copyright agreement for publication was sent to you, and I am eager to know when we can expect to receive the proof of our manuscript.
Your prompt response would be greatly appreciated. Please feel free to reach out if you need any further information or clarification from our end. I look forward to hearing from you soon.
Thank you very much for your attention to this matter.
Best regards,
[Your Name]
Corresponding author:
Name: [Your Name]
E-mail: [Your Email Address]
第七封、文章校稿信件
(如果文章接受后时间较长)
Dear Mr. [Recipient's Last Name],
Thank you very much for your recent correspondence regarding the proof of our paper titled "Paper Title" (ID: 文章稿号) intended for publication in "Journal Name". We have diligently reviewed the proof and have identified a few corrections and responses to the queries, as outlined below:
Corrections:
1. In [Specific Location], "******" should be changed to "****" (Page ***, Right column, Line ***).
2. In [Specific Location], the term "*****" should be replaced with "****" (Page ****, Right column, Line ****).
Responses to Author Queries:
1. [Response to Query 1]
2. [Response to Query 2]
3. [Response to Query 3]
We sincerely appreciate the prompt and professional handling of our paper by your team. Should there be any further actions required on our part, please do not hesitate to inform us.
Thank you once again for your assistance and attention to our manuscript.
Best regards,
[Your Name]
Corresponding Author:
Name: [Your Name]
E-mail: [Your Email Address]
